How to Work More Efficiently in the Office

AD | When considering productivity in an office environment, you need to think not only about how you manage your own workload, but also how the facilities and resources are being used. The more efficient an office operates as an entire entity, the better the company will perform in terms of profit. Business owners will reduce their outgoings in various ways, and this money can then potentially be invested back into the business and the staff. Here are some things to consider.

Write A List Of Tasks

Do you begin each working day deciding which of your responsibilities are an urgent priority? By writing up a list of tasks in order of importance and splitting larger tasks into smaller, more manageable ones, you will be able to keep on top of all of your urgent priorities and ensure nothing gets forgotten. Try and avoid multi-tasking as this will cause you to become flustered and mistakes will be made. Instead, work your way through your list and cross things off one by one.

Take Regular Breaks

Be sure to take regular breaks throughout the day so that you don’t end up with eye strain or headaches from staring at a screen too long, or repetitive strain injury from typing too much. This will only lead to reduced productivity and poor-quality work. You should also try and wipe out any distractions if you can and don’t be afraid to say no to co-workers or clients when you don’t have time to take on any more work. It’s okay to admit when you’re finding things tough and ask for help from your supervisor. Find ways to conquer challenges such as procrastination and boredom.

Consider Your Resources

As previously mentioned, it’s important to consider how you are using the resources that are offered to you in the office. For example, do you remember to turn off the main lights when you’re the last one to leave the office? Do you switch off your computer correctly or just leave it in stand-by mode? Forgetting to do these things will increase your employer’s electricity bills unnecessarily, which is money that could be spent on your training and development instead, or maybe even a payrise or bonus.

Using Your Printer

You should also think about whether or not you’re using the printer in an efficient manner. Do you reduce the font size to save paper and ink? Do you print needlessly when you could just email a document to someone as an alternative? Again, altering your print habits will save your employer money on office materials, but it will also be helpful to the environment. Perhaps consider researching some green printing tips for further guidance.